A landscaping CRM for answering leads from the field, following up on bids and billing maintenance.
Spring brings more calls than most crews can answer. Alcreo gives your company a website that shows your work, a text back when you miss a call, online estimate booking and steady follow-up on bids, plus automatic billing for your weekly and monthly clients.
Spring is busy in the field and busy on the phone at the same time
Most landscaping owners spend the day on properties, not at a desk. That's where these gaps come from:
Calls you can't take on a mower
A homeowner calls about a patio while you're running a crew. A quick text back lets them describe the project instead of calling the next company.
Bids without a second touch
You walk the property, price it carefully and send it. If nobody checks back, a cheaper bid often wins by default.
Walk-throughs by phone tag
Setting up a site visit can take several calls, and homeowners lose interest along the way.
Uneven seasons
Spring is overwhelming, then fall and winter slow down because cleanup, aeration and snow offers weren't planned ahead.
Maintenance payments by text
Monthly clients pay when they remember, and collecting happens from your personal phone.
Great yards, few reviews
Your work looks good from the street, but clients rarely post a review unless someone asks right after the job.
What a landscaping company actually uses day to day
You can run most of this from your phone between properties. Office staff, if you have them, see the same information.
A website that shows your work
Service pages for maintenance, design, hardscape and seasonal work, with project photos and an estimate request on every page.
Missed-call text back
When you're on a job, callers get a text right away and can reply with details or photos of the yard.
Estimate visits booked online
Homeowners pick a walk-through time, share photos and get reminders before you arrive.
Bids by stage and value
See every lead, open estimate and scheduled job in one place, with dollar values, so you know what's coming.
Estimates with e-signature and deposits
Customers approve online and pay a deposit, so approved jobs reach the schedule faster.
Bid follow-up
Polite check-ins go out after an estimate and stop when the customer replies, approves or declines.
Maintenance billing
Bill weekly or monthly maintenance clients automatically by card or ACH, and invoice projects with a pay link.
Seasonal offers planned ahead
Spring cleanup, aeration, fall leaf and holiday lighting offers can be scheduled to past customers months in advance.
Review requests after the job
When a job wraps, the customer gets a request with a direct link to your Google profile.
From a Saturday missed call to a paver patio on the schedule
A homeowner wants a backyard patio and calls three companies on a Saturday. Here's how the next few weeks could look.
Bids that don't close move to a list for a spring check-in.
This is an illustration of how the system can work, not a specific customer's results.
- Sat 10:12 AMMissed callYou're on a job. The caller gets a text and replies with photos of the yard.
- Sat 10:20 AMWalk-through bookedThey pick Monday afternoon. Reminders are scheduled.
- MonWalk-throughYou visit with their photos and notes already on the record.
- TueBid sentYour estimate goes out with e-signature and follow-up starts.
- Day 10Still decidingThey have a second bid and ask about pavers. Follow-up pauses while you answer.
- Day 13ApprovedThey approve and pay the deposit online. The job moves to your schedule.
Set up for the work you sell
Recurring maintenance, design-build projects and commercial accounts each move at a different pace.
Lawn care and maintenance
Recurring routes and predictable revenue.
- Recurring billing by card or ACH
- Service-day reminder texts
- Season renewal reminders
- Add-on offers like aeration and mulch
Design, hardscape and installs
Bigger projects with longer decisions.
- Estimate booking with photo uploads
- Bid e-signature and deposits
- Project progress texts
- Before-and-after review requests
Commercial and HOA
Contracts with property managers and boards.
- Bid and proposal tracking
- Contract renewal reminders
- Monthly invoicing
- Visit notes on each account
Keep your crew software. Fix what happens before and after the job.
If you already use software to route crews or track time, keep it. Alcreo isn't a crew dispatch or routing tool.
What tends to slip is the office side: answering leads, booking walk-throughs, following up on bids, collecting deposits, billing maintenance clients and asking for reviews.
Alcreo connects with QuickBooks for invoicing and payments, and during setup we import your customer list so seasonal offers and review requests can start right away.
Is Alcreo a good fit for your company?
It suits owner-operators and companies with a few crews who handle sales themselves.
A good fit if
- You miss calls while you're working
- Bids often go out without a follow-up
- You bill maintenance clients by hand
- You want a website that shows your projects
Probably not the right tool if
- You need route optimization or crew GPS tracking
- You need job costing and payroll for large crews
- Your field service software already handles sales follow-up well
Business texting that follows the rules
Homeowners appreciate hearing from you when they asked to. The setup keeps it that way.
Consent on every form
Forms include clear, unchecked texting consent with links to your privacy policy and terms.
Opt-outs honored automatically
STOP replies and email unsubscribes are honored right away.
Registered business texting
We help you register your number for A2P 10DLC, which mobile carriers require for business texting from local numbers.
Policies that stay current
Growth includes an auto-updating privacy policy, terms and cookie consent for your website. On Launch it's a $20/month add-on.
This is general information, not legal advice. Talk to your own advisor about the rules that apply to your business and your state.
What your landscaping company website could look like
A clean site that shows off your projects and makes requesting an estimate easy.
Service and city pages help you show up for searches like "landscaper near me" and "paver patio installation in [your city]." Project photos, a clear process and real reviews help homeowners choose you before the walk-through.
What happens after you sign up
You don't have to learn the software on your own. Here's what the first week looks like.
One onboarding call
We learn how your landscaping company works today, which tools you're keeping and what to fix first.
Your website and phone number
We build your website or connect your current one. Keep your number by forwarding or porting it, or get a new local number.
Your contacts and starter setup
We import your contacts, load the standard pipeline and turn on the starter automations that fit. You can rename stages and edit messages any time.
Live in under a week, with support after
Most accounts are running in under a week, though texting registration depends on the carriers. After launch, support helps when you want to change something.
Plans for landscapers
Both plans are month-to-month, set up for you, and your first 30 days are free.
Launch
$497 setup · first 30 days free
- ✓5–6 page website with service pages and gallery
- ✓CRM, bid pipeline and follow-up
- ✓Missed-call text back, booking and texting
- ✓Estimates, deposits, recurring billing and reviews
- ✓Unlimited AI agents (fair use)
- ✓Up to 5 users
- ✓Compliance add-on: +$20/month
Growth
$997 setup · first 30 days free
- ✓Up to 35-page SEO website with service and city pages
- ✓Seasonal offers and bid follow-up buildout
- ✓Everything in Launch
- ✓3 website edits every month
- ✓Unlimited users and priority support
- ✓Compliance included
Phone, texting, email and AI usage is billed separately based on what you use. If you cancel in the first 30 days, there's no monthly charge, but the setup fee isn't refunded. Moving from Launch to Growth costs the $500 difference in setup fees. Google ad spend is paid directly to Google. Google decides Local Services Ads eligibility for each service category and location.
AI for the routine work, with your team in charge
For a landscaping company, AI is handy in the evenings: drafting bid follow-ups, writing the spring cleanup email and answering basic website questions like service areas while you're on a property.
You decide what AI handles. Anything that needs judgment, or a personal touch, stays with your team.
Describe a workflow in plain English
Type something like "when an estimate is sent, text on day 2, email on day 5 and create a call task on day 8 unless they approve" and the AI builder drafts the automation. You review it, adjust the timing or wording, and turn it on.
An assistant for routine questions
AI agents can answer common questions, collect details and book appointments by chat or text, in many languages. You decide what they say and when a person takes over.
Help drafting messages
Draft reminders and replies faster, then edit them to sound like your business.
Help when you want to change something
We show you the AI tools during onboarding, and support can help you adjust an automation later instead of starting over.
Questions from landscaping owners
Don't see yours? Book a 15-minute call and ask us directly.
Can customers request estimates and send photos online?+
Yes. Homeowners pick a walk-through time, upload photos and describe the project, and they get reminders before you arrive.
Can I bill maintenance clients automatically?+
Yes. Weekly or monthly maintenance can be billed by card or ACH on a schedule, and projects can be invoiced with a pay link.
Does it handle crew routing or scheduling?+
No. Keep your routing tool for crews. Alcreo handles leads, estimates, follow-up, billing and reviews.
Can you help fill the slow season?+
We set up fall cleanup, aeration, holiday lighting and spring sign-up offers so they go out on schedule to customers who opted in.
Does it work with QuickBooks?+
Alcreo connects with QuickBooks for invoicing and payments.
How long does setup take?+
Most businesses are up and running in under a week, starting with one onboarding call. Texting registration is approved by the mobile carriers, and their timing varies.
Can I keep my phone number and my current website?+
Yes. We can forward or port your number, or set up a new local one. If you like your current website, we can connect it to your account at the same plan price.
What does it cost, and what's billed separately?+
Launch is $297 a month plus a $497 setup fee. Growth is $597 a month plus a $997 setup fee. Both are month-to-month with the first 30 days free. Phone, texting, email and AI usage is billed separately based on use.
What happens if I cancel?+
Cancel in the first 30 days and there's no monthly charge, though the setup fee isn't refunded. After that there's no long-term contract. Closed accounts are paused for 30 days, and we'll send your contacts and website code on request. Your domain stays yours.
Other home services businesses we set up
Related: Missed-call text back · CRM & pipeline · Google Local Services Ads · Alcreo Payments · Automations · Websites
Answer more leads in season, and keep more clients all year.
Book a free 15-minute demo and we'll start building your website live on the call.