Tattoo booking that organizes custom requests, takes deposits and gets consent forms signed ahead.
Good artists get more requests than they can keep track of in DMs. Alcreo gives your studio a request form that collects placement, size and references up front, deposits on consults and sessions, consent forms signed before the client arrives and aftercare that goes out on its own.
Requests come in faster than artists can sort them
Requests arrive through DMs, email and walk-ins, and the admin usually lands on artists who'd rather be drawing:
Requests scattered across DMs
Custom requests arrive on Instagram, email and text, and good ones get buried.
Missing details
Requests come in without size, placement or references, so each one needs a back-and-forth.
No-shows on long sessions
A six-hour session that doesn't show is a lost day, and deposits get tracked by hand.
Paperwork at the counter
Consent forms on arrival delay the start of every session.
Aftercare sheets that get lost
Clients lose the printout, and healing suffers.
Flash days and openings
Flash days and last-minute openings fill best when your list hears first.
Requests, deposits and paperwork, organized
Each artist can have their own calendar, request queue and portfolio page.
A website with artist portfolios
Artist pages with portfolios, styles and booking status, plus a clear explanation of how custom requests work.
Custom request forms
Clients submit placement, size, style, budget and reference images, so requests arrive complete.
A request pipeline
See each request by stage, from new to quoted to booked, with the artist and next step on the card.
Consults and sessions with deposits
Clients book consultations and sessions online and pay a deposit to hold the time.
Consent forms signed ahead
Consent and release forms are signed before the session and attached to the client record.
Aftercare and healing check-ins
Aftercare instructions go out after each session, with a check-in during healing.
Flash days and books-open notices
Announce flash days, guest artists and open books to clients who opted in.
DMs and texts in one inbox
Instagram, Facebook, text and email messages land in one inbox the studio can work from.
Reviews after healing
Once the tattoo has healed, clients get a review request with a link to your Google profile.
From a DM with a reference image to a healed tattoo
Someone has wanted a forearm floral piece for a year and finally reaches out. Here's how it could go.
Requests that aren't a fit get a polite reply, a referral or a flash-day invite.
This is an illustration of how the system can work, not a specific customer's results.
- Day 1Request submittedThey fill out your request form with placement, size and three references.
- Day 3Artist reviewsThe artist reviews the request and sends a consult link.
- Day 8Consult and depositAfter the consult, they book the session and pay the deposit.
- Day 19Design changeThey ask to adjust the design. The artist sends a revision before the session.
- Day 21SessionConsent was signed ahead, so the session starts on time. Aftercare goes out that evening.
- Week 4Healed and reviewedA healing check-in and review request go out.
Set up for the way your studio works
Custom-focused studios, walk-in and flash shops, and solo artists each need a different flow.
Custom work
Large pieces and multi-session projects.
- Detailed request forms
- Consult booking
- Session deposits
- Multi-session scheduling
Walk-ins and flash
High volume and quick turnaround.
- Flash day announcements
- Same-day consent forms
- Waitlist texts
- Review requests
Solo and guest artists
Independent books and travel dates.
- Books-open announcements
- Guest spot waitlists
- Deposit collection
- Artist portfolio pages
Fewer DMs to dig through and deposits to track by hand
Many studios run on Instagram DMs, a form tool, a payment app and a spreadsheet of deposits. Requests get lost and deposits are hard to reconcile.
Alcreo keeps requests, references, consults, deposits, consent forms, aftercare and announcements together, so the whole studio sees the same information.
During setup we import your client list so flash day announcements and review requests can reach past clients.
Is Alcreo a good fit for your studio?
It works for solo artists, custom studios and shops that mix custom work with walk-ins.
A good fit if
- Custom requests get lost in DMs
- Deposits are tracked by hand
- Consent paperwork delays sessions
- You want an easy way to announce flash days
Probably not the right tool if
- You need design or stencil software
- You need supply inventory management
- Your booking app already handles requests and deposits well
Consent forms on file for every session
Consent forms are essential in tattooing. The setup keeps them signed and organized.
Consent on file
Consent and release forms are signed before every session and attached to the client record.
Texting consent on every form
Forms include clear, unchecked texting consent with links to your privacy policy and terms. STOP replies are honored automatically.
Registered business texting
We help you register your number for A2P 10DLC, which mobile carriers require for business texting from local numbers.
Policies that stay current
Growth includes an auto-updating privacy policy, terms and cookie consent for your website. On Launch it's a $20/month add-on.
This is general information, not legal advice. Talk to your own advisor about the rules that apply to your business and your state.
What your tattoo studio website could look like
A bold site with artist portfolios and a clear way to request custom work.
Style and city pages help you show up for searches like "tattoo shop near me" and "fine line tattoo artist in [your city]." Artist portfolios, clear booking policies and reviews help clients choose the right artist.
What happens after you sign up
You don't have to learn the software on your own. Here's what the first week looks like.
One onboarding call
We learn how your tattoo studio works today, which tools you're keeping and what to fix first.
Your website and phone number
We build your website or connect your current one. Keep your number by forwarding or porting it, or get a new local number.
Your contacts and starter setup
We import your contacts, load the standard pipeline and turn on the starter automations that fit. You can rename stages and edit messages any time.
Live in under a week, with support after
Most accounts are running in under a week, though texting registration depends on the carriers. After launch, support helps when you want to change something.
Plans for tattoo studios
Both plans are month-to-month, set up for you, and your first 30 days are free.
Launch
$497 setup · first 30 days free
- ✓5–6 page website with artist pages
- ✓CRM, request pipeline and follow-up
- ✓Request forms, booking and social inbox
- ✓Deposits, consent forms, aftercare and reviews
- ✓Unlimited AI agents (fair use)
- ✓Up to 5 users
- ✓Compliance add-on: +$20/month
Growth
$997 setup · first 30 days free
- ✓Up to 35-page SEO website with style and city pages
- ✓Flash day, books-open and review buildout
- ✓Everything in Launch
- ✓3 website edits every month
- ✓Unlimited users and priority support
- ✓Compliance included
Phone, texting, email and AI usage is billed separately based on what you use. If you cancel in the first 30 days, there's no monthly charge, but the setup fee isn't refunded. Moving from Launch to Growth costs the $500 difference in setup fees. Google ad spend is paid directly to Google. Google decides Local Services Ads eligibility for each business type and area.
AI for the routine work, with your team in charge
For a tattoo studio, AI can sort the steady stream of DMs, answering questions about pricing, deposits and policies with your approved wording, and pointing serious inquiries to the request form.
You decide what AI handles. Anything that needs judgment, or a personal touch, stays with your team.
Describe a workflow in plain English
Type something like "after a session, send aftercare that evening, a healing check-in on day 10 and a review request on day 21" and the AI builder drafts the automation. You review it, adjust the timing or wording, and turn it on.
An assistant for routine questions
AI agents can answer common questions, collect details and book appointments by chat or text, in many languages. You decide what they say and when a person takes over.
Help drafting messages
Draft reminders and replies faster, then edit them to sound like your business.
Help when you want to change something
We show you the AI tools during onboarding, and support can help you adjust an automation later instead of starting over.
Questions from tattoo studios
Don't see yours? Book a 15-minute call and ask us directly.
Can clients upload reference images with their request?+
Yes. Request forms include placement, size, style, budget and reference image uploads.
Can I take deposits for sessions?+
Yes. Clients pay a deposit when booking a consult or session, under the policy you set.
Can clients sign consent forms ahead of time?+
Yes. Consent and release forms go out before the session and attach to the client record.
Does it work for multiple artists?+
Yes. Each artist can have their own calendar, portfolio page and request queue.
Can I announce flash days to my list?+
Yes. Send flash day, guest artist and books-open announcements by text and email to clients who opted in.
How long does setup take?+
Most businesses are up and running in under a week, starting with one onboarding call. Texting registration is approved by the mobile carriers, and their timing varies.
Can I keep my phone number and my current website?+
Yes. We can forward or port your number, or set up a new local one. If you like your current website, we can connect it to your account at the same plan price.
What does it cost, and what's billed separately?+
Launch is $297 a month plus a $497 setup fee. Growth is $597 a month plus a $997 setup fee. Both are month-to-month with the first 30 days free. Phone, texting, email and AI usage is billed separately based on use.
What happens if I cancel?+
Cancel in the first 30 days and there's no monthly charge, though the setup fee isn't refunded. After that there's no long-term contract. Closed accounts are paused for 30 days, and we'll send your contacts and website code on request. Your domain stays yours.
Other beauty & personal care businesses we set up
Related: Scheduling · Alcreo Payments · CRM & pipeline · Business texting · Automations · Websites
Every request organized, and every session protected.
Book a free 15-minute demo and we'll start building your website live on the call.