A property management CRM for winning more doors and answering rental inquiries quickly.
Property management grows one owner at a time, and vacancies fill faster when inquiries get a quick reply. Alcreo follows up with every owner who asks about management, replies to rental inquiries with showing links, schedules showings online and keeps owners in the loop. Accounting, leases and maintenance stay in your property management software.
Owner leads and vacancies both depend on quick, consistent follow-up
Managers spend most of the day on maintenance, renewals and residents, so growth work tends to slip:
Owner leads that cool off
An accidental landlord asks about management. If a week goes by without follow-up, they may hire someone else or decide to self-manage.
Rental inquiries answered the next day
Prospective residents message about a listing and hear back after they've applied elsewhere.
Showings coordinated by phone
Scheduling showings takes calls and texts that fill a leasing agent's day.
Owners who feel out of the loop
Owners want to hear from you. Silence can make them question what they're paying for.
Proposals without a second touch
You send a management proposal and don't get back to them.
Few owner reviews
Satisfied owners rarely leave a review, so new owners don't find much online.
Owner growth and leasing communication
Your property management software keeps the ledger, leases, applications and maintenance. These tools handle the communication around growth and vacancies.
A website that speaks to owners
Pages that explain your services, fees and process, with a rental analysis request on every page.
An owner pipeline by door count
Track owner leads by stage and door count, from inquiry to proposal to signed agreement.
Proposal follow-up
Proposals get a polite follow-up schedule that stops when the owner replies or signs.
Management agreements
Send management agreements for e-signature and start onboarding when they sign.
Quick rental inquiry replies
Prospective residents get a prompt reply with listing details and a link to book a showing.
Showing scheduling
Prospects book showings online, get reminders and confirm before the appointment.
Owner updates and newsletters
Send owners periodic market updates and company news by email.
Owner onboarding checklists
New owners get a checklist for documents, keys and property details, with reminders.
Owner and resident reviews
Ask happy owners and residents for reviews with a link to your Google profile.
From an inherited house to a signed management agreement
Someone inherits a house and wonders whether to rent it out. Here's how it could go.
Owners who decide to wait get a quarterly market update and check-in.
This is an illustration of how the system can work, not a specific customer's results.
- Day 1Analysis requestedThey request a rental analysis on your website and book a call.
- Day 3Analysis callYou walk through expected rent and your process. Your proposal goes out.
- Day 10Comparing optionsThey're also talking to another manager. A follow-up answers a question about fees.
- Day 14SignedThey sign online. An onboarding checklist goes out for documents and keys.
- Day 20ListedThe home is listed in your property management software. Inquiries get quick replies and showing links.
- Day 38LeasedA resident is approved through your screening process, and the owner gets an update. A review request follows.
Set up for the properties you manage
Single-family, small multifamily and leasing-focused work each need a different flow.
Single-family rentals
Individual owners and accidental landlords.
- Rental analysis requests
- Proposal follow-up
- Agreement e-signature
- Owner newsletters
Small multifamily
Investors with several doors.
- Door-count pipeline values
- Portfolio walkthrough booking
- Investor updates
- Referral requests
Leasing and vacancies
Filling units quickly.
- Quick inquiry replies
- Showing scheduling
- Showing reminders
- Follow-up after showings
Keep your property management software. Grow your doors.
Accounting, rent collection, maintenance requests, applications and leases stay in your property management software. Alcreo doesn't replace it.
What property management software often doesn't do well is growth: owner lead follow-up, proposals, owner newsletters, quick inquiry replies and review requests.
During setup we import your owner list and prospects so newsletters, follow-up and reviews can start right away.
Is Alcreo a good fit for your company?
It suits residential management companies from a few dozen to several hundred doors.
A good fit if
- Owner leads don't get consistent follow-up
- Rental inquiries wait too long for a reply
- Showing scheduling takes too much time
- Owners would like to hear from you more often
Probably not the right tool if
- You need trust accounting, rent collection or maintenance tracking
- You need applicant screening
- Your property management software already handles owner marketing well
Outreach that's permission-based and fair
Owners and prospective residents should hear from you because they asked to.
Consent on every form
Forms include clear, unchecked texting consent with links to your privacy policy and terms.
Opt-outs honored automatically
STOP replies and email unsubscribes are honored right away.
Registered business texting
We help you register your number for A2P 10DLC, which mobile carriers require for business texting from local numbers.
Consistent replies to every inquiry
Inquiry replies use the same approved templates for everyone, which supports consistent treatment of applicants.
This is general information, not legal advice. Talk to your own advisor about the rules that apply to your business and your state.
What your property management company website could look like
A professional site that persuades owners and makes requesting a rental analysis easy.
Service and city pages help you show up for searches like "property management in [your city]" and "rental property manager near me." Clear fees, your process and owner reviews help landlords choose you.
What happens after you sign up
You don't have to learn the software on your own. Here's what the first week looks like.
One onboarding call
We learn how your property management company works today, which tools you're keeping and what to fix first.
Your website and phone number
We build your website or connect your current one. Keep your number by forwarding or porting it, or get a new local number.
Your contacts and starter setup
We import your contacts, load the standard pipeline and turn on the starter automations that fit. You can rename stages and edit messages any time.
Live in under a week, with support after
Most accounts are running in under a week, though texting registration depends on the carriers. After launch, support helps when you want to change something.
Plans for property managers
Both plans are month-to-month, set up for you, and your first 30 days are free.
Launch
$497 setup · first 30 days free
- ✓5–6 page website with owner and pricing pages
- ✓CRM, owner pipeline and follow-up
- ✓Inquiry replies, showing booking and texting
- ✓Agreements, onboarding checklists and reviews
- ✓Unlimited AI agents (fair use)
- ✓Up to 5 users
- ✓Compliance add-on: +$20/month
Growth
$997 setup · first 30 days free
- ✓Up to 35-page SEO website with service and city pages
- ✓Owner follow-up, newsletter and review buildout
- ✓Everything in Launch
- ✓3 website edits every month
- ✓Unlimited users and priority support
- ✓Compliance included
Phone, texting, email and AI usage is billed separately based on what you use. If you cancel in the first 30 days, there's no monthly charge, but the setup fee isn't refunded. Moving from Launch to Growth costs the $500 difference in setup fees. Google ad spend is paid directly to Google. Google decides Local Services Ads eligibility for each business type and area.
AI for the routine work, with your team in charge
For a property manager, AI can handle the repetitive leasing questions, like pet policies, availability or how to schedule a showing, with approved answers, and draft owner updates for you to review.
You decide what AI handles. Anything that needs judgment, or a personal touch, stays with your team.
Describe a workflow in plain English
Type something like "when a management proposal is sent, email on day 2, text on day 5 and create a call task on day 8 unless they sign" and the AI builder drafts the automation. You review it, adjust the timing or wording, and turn it on.
An assistant for routine questions
AI agents can answer common questions, collect details and book appointments by chat or text, in many languages. You decide what they say and when a person takes over.
Help drafting messages
Draft reminders and replies faster, then edit them to sound like your business.
Help when you want to change something
We show you the AI tools during onboarding, and support can help you adjust an automation later instead of starting over.
Questions from property managers
Don't see yours? Book a 15-minute call and ask us directly.
Does Alcreo replace my property management software?+
No. Accounting, rent, maintenance, applications and leases stay in your property management software. Alcreo handles owner growth, inquiries, showings and communication.
Can owners request a rental analysis online?+
Yes. Owners submit property details and book a call from your website.
Can prospective residents book showings?+
Yes. They get a prompt reply with listing details and a link to book a showing, with reminders.
How do you handle fair housing in inquiry replies?+
Replies use the same approved templates for every inquiry, and screening stays in your property management software. Your team approves the wording.
Can I send owner newsletters?+
Yes. Send regular updates to owners by email and see who opens and clicks.
How long does setup take?+
Most businesses are up and running in under a week, starting with one onboarding call. Texting registration is approved by the mobile carriers, and their timing varies.
Can I keep my phone number and my current website?+
Yes. We can forward or port your number, or set up a new local one. If you like your current website, we can connect it to your account at the same plan price.
What does it cost, and what's billed separately?+
Launch is $297 a month plus a $497 setup fee. Growth is $597 a month plus a $997 setup fee. Both are month-to-month with the first 30 days free. Phone, texting, email and AI usage is billed separately based on use.
What happens if I cancel?+
Cancel in the first 30 days and there's no monthly charge, though the setup fee isn't refunded. After that there's no long-term contract. Closed accounts are paused for 30 days, and we'll send your contacts and website code on request. Your domain stays yours.
Other real estate businesses we set up
Related: CRM & pipeline · Scheduling · Automations · Business texting · Websites · Compliance
More doors under management, and faster replies to every inquiry.
Book a free 15-minute demo and we'll start building your website live on the call.