Booking and follow-up for yoga and Pilates studios that help new students build a practice.
Intro offers bring new students in, and gentle, well-timed follow-up helps them stay. Alcreo sells intro offers online, books classes and reformer spots with waitlists, checks in after a student's first class, offers membership before the intro ends and fills workshops from your own list.
Studios grow when new students build a habit
Intro offers bring people through the door. These gaps can keep them from returning:
Intro students who don't convert
A student uses their intro offer and doesn't hear a personal follow-up or a membership offer.
Paperwork at the front desk
First-time students fill out waivers at check-in, and class starts late.
Members who drift
A member skips a few weeks, then cancels, and nobody noticed.
Workshops that fill slowly
Workshops and trainings depend on social posts instead of your own list.
Questions answered late
New students ask what to bring or which class to start with, and replies take a day.
Few reviews
Students love the community but rarely leave a review unless asked.
Booking and follow-up for a studio
If you're happy with your current class scheduler, these tools can run alongside it.
A welcoming website
Pages for class styles, teachers, schedule, intro offers and what to expect at a first class.
Intro offers sold online
Sell intro weeks or class packs with checkout and an instant booking link.
Class and reformer booking
Students book classes and reformer spots online, with reminders, capacity limits and waitlists.
Waivers before arrival
Waivers are signed online before the first class.
Intro-to-member follow-up
New students get a welcome, a check-in after their first class and a membership offer before the intro ends.
Memberships and class packs
Bill memberships automatically and track class pack credits.
Attendance check-ins
Members who haven't practiced in a while get a friendly check-in.
Workshops, retreats and trainings
Registration pages, payments and reminders for workshops, retreats and teacher trainings.
Review requests
Students get a review request at good moments, with a link to your Google profile.
From an intro offer to a regular practice
Someone has wanted to try reformer Pilates for months and finally buys your intro pack. Here's how it could go.
Intro students who don't join get a seasonal offer and a workshop invitation.
This is an illustration of how the system can work, not a specific customer's results.
- Day 1Intro purchasedThey buy your intro pack. A waiver and first-class guide go out.
- Day 3First classThey arrive with the waiver done. A welcome text follows.
- Day 4Check-inA message asks how class felt and suggests a good next class.
- Day 8WaitlistedTheir preferred Saturday class is full. They join the waitlist and get a spot when someone cancels.
- Day 12MemberBefore the intro ends, they get your membership offer and join online.
- Month 2WorkshopThey register for a workshop from an email to members.
Set up for the studio you run
Yoga, reformer Pilates and hybrid studios each need different booking.
Yoga studios
Classes, workshops and trainings.
- Intro offers
- Class booking
- Workshop registration
- Teacher training enrollment
Reformer Pilates
Equipment-limited classes.
- Spot booking and waitlists
- Late-cancel policy
- Class packs and memberships
- Private session booking
Hybrid and boutique
Mixed formats and memberships.
- Membership billing
- Attendance check-ins
- Retreat registration
- Referral offers
Keep your class scheduler if it works. Add the follow-up.
Some studios run classes and check-ins in dedicated studio software. That's fine. Alcreo can run alongside it.
What studio software often doesn't do well is the relationship work: intro follow-up, attendance check-ins, workshop marketing and review requests.
Smaller studios often run booking, memberships and payments entirely in Alcreo. Either way, during setup we import your student list.
Is Alcreo a good fit for your studio?
It suits independent yoga, Pilates and mixed-format studios.
A good fit if
- Intro students don't convert as often as you'd like
- Members drift away without anyone noticing
- Workshops fill slowly
- You want a better website for beginners
Probably not the right tool if
- You need an on-demand video platform
- You're part of a franchise with required systems
- Your studio software already handles follow-up well
Gentle encouragement, sent with permission
Students appreciate encouragement, not a flood of promotions.
Waivers on file
Waivers are signed before the first class and attached to the student record.
Consent on every form
Forms include clear, unchecked texting consent with links to your privacy policy and terms. STOP replies are honored automatically.
Registered business texting
We help you register your number for A2P 10DLC, which mobile carriers require for business texting from local numbers.
Policies that stay current
Growth includes an auto-updating privacy policy, terms and cookie consent for your website. On Launch it's a $20/month add-on.
This is general information, not legal advice. Talk to your own advisor about the rules that apply to your business and your state.
What your studio website could look like
A calm site that welcomes beginners and sells the intro offer.
Class and city pages help you show up for searches like "yoga studio near me" and "reformer Pilates in [your city]." Teacher bios, a first-class guide and reviews help new students feel ready.
What happens after you sign up
You don't have to learn the software on your own. Here's what the first week looks like.
One onboarding call
We learn how your studio works today, which tools you're keeping and what to fix first.
Your website and phone number
We build your website or connect your current one. Keep your number by forwarding or porting it, or get a new local number.
Your contacts and starter setup
We import your contacts, load the standard pipeline and turn on the starter automations that fit. You can rename stages and edit messages any time.
Live in under a week, with support after
Most accounts are running in under a week, though texting registration depends on the carriers. After launch, support helps when you want to change something.
Plans for yoga and Pilates studios
Both plans are month-to-month, set up for you, and your first 30 days are free.
Launch
$497 setup · first 30 days free
- ✓5–6 page website with class and teacher pages
- ✓CRM, student pipeline and follow-up
- ✓Class booking, waivers and texting
- ✓Intro offers, memberships and reviews
- ✓Unlimited AI agents (fair use)
- ✓Up to 5 users
- ✓Compliance add-on: +$20/month
Growth
$997 setup · first 30 days free
- ✓Up to 35-page SEO website with class and city pages
- ✓Intro conversion, workshop and retention buildout
- ✓Everything in Launch
- ✓3 website edits every month
- ✓Unlimited users and priority support
- ✓Compliance included
Phone, texting, email and AI usage is billed separately based on what you use. If you cancel in the first 30 days, there's no monthly charge, but the setup fee isn't refunded. Moving from Launch to Growth costs the $500 difference in setup fees. Google ad spend is paid directly to Google. Google decides Local Services Ads eligibility for each business type and area.
AI for the routine work, with your team in charge
For a studio, AI can answer the questions beginners hesitate to ask, like which class to start with or what to wear, and draft the welcome and check-in messages your team approves.
You decide what AI handles. Anything that needs judgment, or a personal touch, stays with your team.
Describe a workflow in plain English
Type something like "the day after a student's first class, text a check-in, then three days before their intro ends, email the membership offer" and the AI builder drafts the automation. You review it, adjust the timing or wording, and turn it on.
An assistant for routine questions
AI agents can answer common questions, collect details and book appointments by chat or text, in many languages. You decide what they say and when a person takes over.
Help drafting messages
Draft reminders and replies faster, then edit them to sound like your business.
Help when you want to change something
We show you the AI tools during onboarding, and support can help you adjust an automation later instead of starting over.
Questions from studio owners
Don't see yours? Book a 15-minute call and ask us directly.
Can I sell intro offers online?+
Yes. Intro offers have their own checkout, and buyers get a waiver and booking link right away.
Can students book reformer spots with a waitlist?+
Yes. Spots are limited per class, with waitlists and your late-cancel policy.
How do you help intro students convert?+
New students get a welcome, a check-in after their first class and a membership offer before the intro ends.
Can I sell workshops and teacher trainings?+
Yes. Registration pages, payments and reminders run in the same system.
Can I keep my studio software?+
Yes. Alcreo can run alongside it for intro follow-up, check-ins, workshops and reviews.
How long does setup take?+
Most businesses are up and running in under a week, starting with one onboarding call. Texting registration is approved by the mobile carriers, and their timing varies.
Can I keep my phone number and my current website?+
Yes. We can forward or port your number, or set up a new local one. If you like your current website, we can connect it to your account at the same plan price.
What does it cost, and what's billed separately?+
Launch is $297 a month plus a $497 setup fee. Growth is $597 a month plus a $997 setup fee. Both are month-to-month with the first 30 days free. Phone, texting, email and AI usage is billed separately based on use.
What happens if I cancel?+
Cancel in the first 30 days and there's no monthly charge, though the setup fee isn't refunded. After that there's no long-term contract. Closed accounts are paused for 30 days, and we'll send your contacts and website code on request. Your domain stays yours.
Other fitness & coaching businesses we set up
Related: Scheduling · Alcreo Payments · Automations · Funnels · CRM & pipeline · Websites
New students who become regulars.
Book a free 15-minute demo and we'll start building your website live on the call.